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How SCI’s Technology Lifecycle Solutions Streamlined Operations for a Leading Office Equipment Company.

For 30+ years SCI has partnered with a leading Office Equipment Company to provide an ever-evolving array of 3PL service offerings. As technology changed and their business needs expanded, SCI was able to offer this client end-to-end technology lifecycle solutions that saved their business time and money and streamlined their supply chain.

Transportation Management

This partnership initially began with SCI’s transportation management services. SCI’s white-glove team would pick up orders from various distribution centers and deliver their products to destinations throughout Southern Ontario. By using SCI for this service, the Office Equipment Company was able to save money by eliminating the fixed costs of a dedicated fleet. This also reduced delivery times with a larger fleet, and increased customer satisfaction.

SCI now delivers products across Canada for this client, including Western regions, Quebec, and the Maritimes. What began as a few hundred activities for the client has grown to over 6000 activities per month coast-to-coast.

SCI White Glove Services Truck

Configuration and Field Services

Since SCI was already delivering complex technology to its destination, the next technology lifecycle solution added was to offer staging and configuring services, which could be done prior to arriving at the customer’s location.

SCI’s teams learn the technology knowledge they need for staging and configuring, and then provide basic user training to the Office Equipment Company’s customers at the time of delivery. Units are also often pre-loaded with customer specific information, which reduces the need to dispatch company technicians to finish the installation. It also allows delivery and removal to happen at the same time. Plus, products can be activated on the day of delivery, getting up and running right-away and minimizing down-time.

Staging and Configuration

Warehouse Management

SCI warehouses equipment nationally for this client. By leveraging SCI’s existing coast-to-coast network, the company can warehouse products closer to customers, further streamlining the logistics supply chain. This reduces hand off and inbound product lead time. Inbound product is received from the OEM’s manufacturing sites where it is warehoused, configured, and delivered by one operations team. This model uses all the advantages of shared operations and management across the country. The Office Equipment Company is able to redeploy its Operational and IT investments into their core business and concentrate on client interactions while leaving fulfillment and required infrastructure to the experts at SCI. Moving inventory closer to customers shortens lead times, creating higher availability, and reducing transportation costs.

Spare & Critical Parts Management

The Office Equipment Company had previously used an insourced model for their parts and supplies and wanted to shift this business to a 3PL provider, with the goal of re-aligning the operations/cost model. By outsourcing the warehousing and distribution to SCI, many dedicated operations were eliminated. This allowed for immediate savings through operational closures and the use of shared resources.

Once SCI started managing this business, they assessed volumes and redistributed product to three key locations across Canada. This reduced the locations from 10 and shortened fulfillment timelines while improving customer satisfaction. SCI was able to optimize outbound distribution through its network to exceed former shipping times while significantly reducing overhead.

SCI optimized picking productivity and the related outbound distribution of both parts and supplies. With over 150,000 items being processed every month, SCI consistently exceeds service level agreements (SLA’s) with 99.99% order accuracy, turnaround time, and on time distribution.

Spare Parts

Reverse Logistics Optimization

As part of their end-to-end technology lifecycle solutions, SCI also manages the return of used parts and supplies for the Office Equipment Company. SCI triages products locally for re-use, recycling, or return for remanufacturing. Through this program SCI uses two facilities to consolidate products and make decisions to eliminate unnecessary shipping of products. Over 1,000,000 pieces are processed every year, so optimization and consolidation of this operation is of the utmost importance. Enhanced reporting also assists in the client’s goals of reducing the impact on the environment.

Numerous sorting locations were eliminated, and local waste diversion has been a key element of this program for the client. SCI’s partnership with couriers also increased savings through consolidation and reduction in distance shipped.

Extending Technology Lifecycles with Refurbishment and Parts Retrieval

The office equipment business often involves refurbishment of returned equipment that still has significant life left. The Office Equipment Company was managing a complex reverse logistics program whereby returns would be sent to numerous locations in Canada and the US for processing, incurring unnecessary shipping costs. SCI brought this service in house and enhanced the operation by keeping the initial processing in Canada. Only products that are required to go to the US are sent across the border which results in significant shipping and handling savings.

SCI has the OEM certification needed to process the refurbishing of the equipment. SCI triages units and determines the disposition: repair, recycle, or salvage. SCI’s solution shortened OEM processing times for the client, and local management of stock enabled quicker turnaround on orders. Over 2000 complex repairs/refurbishments are processed every year in this department.

Items identified for salvage are sent to a separate in-house department where parts that have not reached their end of life are harvested for re-use. This reduces service costs and the impact on the environment. Two locations across Canada are used today to optimize local processing and reduce shipping lanes. With over 30,000 pieces being harvested every year, expedited same day shipping and technician calls for pickup services have also been implemented. This enhanced the speed of this high demand, and high service level requirement offering from the company.

From regional delivery to a national network of warehousing, spare parts, and reverse logistics, SCI has built a comprehensive end-to-end technology lifecycle solution for this Office Equipment Company. By partnering with SCI, the client can concentrate on their core technology and business competencies, while SCI, the 3PL experts, provide a worry-free streamlined supply chain solution.

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