Role : To provide full administrative support to the VP, Healthcare, VP Technology, CIO and VP of HR reporting directly into the VP of HR. This is a 6 month contract (full-time) located in Etobicoke, ON.

Responsibilities

  • Provide full administrative support to the VP of HR, CIO, VP Contract Logistics and VP of Technology
  • Manage daily calendar for Senior Executives including scheduling of meetings, appointments, conferences, events, and booking all travel arrangements.
  • Preparation of all correspondence (letters, memos, presentations) using various software packages.
  • Planning and coordination of events.
  • Prepare and/or draft various correspondences and produce presentation material.
  • Ensure any resulting material is organized and always followed up on, as appropriate
  • Manage office administrative functions including supplies, office communications, etc.

Communication

  • Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
  • Use professional judgement to screen and resolve incoming calls.
  • Ensure that important information is communicated to the appropriate individual.
  • Sort mail for relevance and discard useless or “junk” mail.

Special Projects

  • Other administrative duties as required.

Job Specification/Requirements:

  • 5-7 years previous experience in an Administrative/Executive Assistant role
  • Computer skills – Word, Excel, PowerPoint, Outlook.
  • Superior organizational and time management skills.
  • Strong communication and business writing skills and pleasant phone manner.
  • Able to work in a highly organized manner where detail, accuracy, urgency and confidentiality are critical.
  • Experience planning and coordinating events
  • Demonstrated ability to work effectively in a fast paced environment, and juggle multiple priorities.
  • High level of professionalism and the ability to deal effectively with all levels in the organization.
  • Strong work ethic and a team player.
  • Excellent interpersonal skills.
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